Covering the villages of Four Elms, Hever & Markbeech

Category: Minutes and Agendas (Page 1 of 5)

Hever Parish Council 7th January 20201 meeting 7pm Planning 7.30pm Full meeting

AGENDA

To:   The Members of Hever Parish Council.  I hereby summon you to attend the meeting of Hever Parish Council to be held by ZOOM on 7th JANUARY 2021 commencing at 7pm for PLANNING AND 7.30 pm for FULL MEETING; transaction of business as set out below.

 

https://zoom.us/j/92400742780?pwd=a3JQTVpJOStHc0RzYUlSR3RFUFBGdz09

Meeting ID: 924 0074 2780                                                                Passcode: 255882

 

Signed;      Clerk              Date   02.01.21   *attachment

 

To assist in the speedy and efficient dispatch of business, please contact the Clerk in advance of the meeting if further factual information is required on an item on the Agenda.  * indicates attachment (please contact the Clerk if not received).

Please note the adopted procedure for virtual meetings (2020).

  1. To receive apologies and declarations of interest in respect of business specified

on the agenda (Chair).

 

  1. *To approve the accuracy of draft Minutes of the previous meeting (26.11.20) (Chair).

 

  1. Public Forum (10 minutes)

The Council will receive statements and questions from the public (this is the only opportunity for members of the public to make a contribution during the meeting) and for members with pecuniary interests to speak on items on the Agenda.

Items for discussion / decision;

 

  1. To note confirmation of tax base from SDC – Hever tax base has reduced by 0.32%. Propose we continue with the precept proposal of £ 41,300 (reduction of £221 from this year) which will mean that a Band D household will pay £66.75 for 21 – 22 (marginally down from £66.89 this year) (Chair).

 

  1. Affordable Housing in the Parish – at the invitation of HPC, Alison Thompson,

Deputy Development Director, English Rural Housing Association will present on the

project to date, having worked with HPC committee (Clerk, SS, AH) for ~ 3 years, in

advance of the imminent public consultation.

 

  1. GDPR – to update any developments or actions required.
  2. To determine matters arising from the previous minutes for updating / noting

(Chair)

  1. 8. Urgent issues at the discretion of the Chairman for noting or inclusion on future

agenda (not for decision or with financial implication).

  1. Consultations / Other Correspondence.

 

 

       

HEVER PARISH COUNCIL PLANNING COMMITTEE – AGENDA 7.00 pm

Please note, Sevenoaks District Council (www.sevenoaks.gov.uk) is the planning authority.  HPC is a consultee.  Any member of the public can comment directly to SDC on a planning application.  See;  http://hever.org/what-powers-does-hever-parish-council-have-in-planning-applications

 

HPC Councillors have the responsibility as individual committee members to have studied application documents prior to the meeting to enable input and worthwhile discussion to form a consensus.

 

 

  1. 20/03557/FUL High Buckhurst Cowden Pound Road to Truggers

Lane Mark Beech KENT TN8 5NS

Change of use of a strip of woodland to Markbeech Nursery School.  Monday to Friday 35 weeks of the year. Confirmation of moveable shepherd’s hut for this area.

N.B. The Clerk has received communication for and against this application and will read these out at the meeting.

 

 

  1. 20/03667/FUL Falconhurst, Cowden Pound Road, Mark Beech, Kent

TN8 5NR

Proposal Change of use from redundant stables to 2 bed residential

holiday cottage

 

 

FOR INFORMATION;

20/03639/AGRNOT Land South of Clinton Wood Clinton Lane Bough Beech KENT

Development: Proposed new building replaces existing smaller farm buildings and yard

(3No.) on the same site. The building is required for general purpose storage of hay,

straw, machinery and grain, and will also have use as loose housing for cattle from time

to time.

 

19/02474/FUL Proposal: Conversion of redundant agricultural Buildings to form 9 new residential units. Demolition of outbuildings. Landscaping works with new access and access alterations. Location: Claydene Farm, Hartfield Road, Cowden KENT TN8 7HF (HPC previously commented).

Draft minutes from the Hever Parish Council meeting on 26.11.20

THE DRAFT MINUTES OF THE MEETING OF HEVER PARISH COUNCIL.

26th November 2020 at 7.30PM.  Held via zoom video call.

 

Present, Philip Lindsay (PL), Nick Roberts (NR), Rick Brookes-Smith (RBS) Stephen Sadler (SS) Angela Haydon (AH), John Hodson (JH) Chair, Stephen Lark (SL), Duncan Leslie (DL), Angela Connolly (AC)

Also in attendance: Charlotte Cole (CC, Clerk) and 3 members of the public. The meeting commenced at 7.30pm.

 

1. No apologies received.

2. The Council approved the accuracy of draft Minutes of the previous meeting (22.09.20 & 29.09.20) and to be

signed by Chair.

3. Public Forum; Peter Lake (PL) –

·         Coopers estates proposal for Four Elms road Edenbridge

·         pushing for a secondary school

·         reported that health centre plans development delayed.

·         Would share HPC concerns that the whole of Kent to be placed under Tier 3 and view that KCC could have objected in stronger terms.

·         Speed limits in various parishes noted, reported that Weald PC offering sums towards speed reductions.

·         KCC budget – PL advising max of 5% rise in council tax.

Matthew Dickins (MD) – CIL options, covid rates, Local Plan (SDC considering their options).  8pm PL and MD

left.

Items for discussion / decision;

 

4i.        Financial updated studied with statement reconciliation signed by AH.

4ii.       Budget proposal from finance committee considered.  Council resolved to agree in principle to budget

and precept request (-0.5%).  To submit precept to SDC by end of January, pending January HPC meeting to

confirm.

5iii.      Grant application from HVH presented by member of Hever Village hall committee.  Thorough

presentation elaborated on management structure, planning considerations and fundraising plans.  Council

resolved to award the £5,000 held this year for this purpose to HVH.

5i.     Grant application – to max value of £120 for Council to purchase chocolate treats for Christmas hunt in

Four Elms village to be run by locals.  Council resolved to support.

5ii.  Grant application – to underwrite HRA / Church community carol singing event (drive in / Covid suitable) to

max value of £500.   Council resolved to do so.

6.   Central Hever parking – issues considered relating to Castle / pub / school / walkers / Church parking

congestion.  To await proposition by any of the relevant parties.

7.  Four Elms recreation ground – issues around the use of the field to access playground / rear of school discussed.  Resolved to pay the cost of purchase of suitable matting (~ £675) and for school to install.

8.  Parish wide affordable housing project – SS and Clerk updated, the full Council resolved to accept the invitation of English Rural Housing Association to update on the process and the site/s shortlisted, at an early January 2021 meeting with a subsequent full public consultation to gather residents’ perspectives and feedback before any further steps.

9.  Meeting dates for 2021 – agreed to continue bi-monthly, starting early January 2021 via zoom.

10. GDPR.  No update.

11.  No matters arising from previous minutes.

12.  Gatwick invite – 3rd December.  SL to attend.

13.  No projects to consider for grant applications.

14.  Urgent issues at the discretion of the Chairman for noting or inclusion on future agenda – none.

15.       Consultations / Other Correspondence.

PKF Littlejohn have completed external independent audit of Council accounts,

without issues.  Notification online and noticeboards as per statutory requirements. http://hever.org/notice-of-conclusion-of-audit-annual-governance-accountability-return-for-the-year-ended-31-march-2020

SDC and HPC voluntary scheme restarted in second lockdown.  HPC continue to support one vulnerable couple in Markbeech and open to further registrations as required.

Peter Lake (KCC) continues to lobby for speed reductions in Four Elms.

Hever Parish field – pedestrian gate to be installed next to vehicular 5 bar gate

by school entrance.  Dog bin to be relocated onto field (was knocked down in school parking area).

3 new Councillors have completed the KALC Dynamic Councillor training module

online.

Clerk received notification from SDC planning enforcement that a planning application is expected from nursery school provider in Markbeech and the relevant Ofsted / planning procedures underway.  HPC to await planning application as per others where HPC is a statutory consultee.

Clerk updated from Kent Police that from February 2021 2 new PCSO’s in post.

 

The zoom meeting ended 9.11pm.

 

 

 

 

 

 

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Hever Parish Council meeting Thursday 26th November via zoom

7 pm Planning meeting

7.30pm Full Council meeting

AGENDA

To:   The Members of Hever Parish Council.  I hereby summon you to attend the meeting of Hever Parish Council to be held by ZOOM on 26TH NOVEMBER 2020 commencing at 7.30 pm for the transaction of business as set out below.

 

Signed;      Clerk              Date   19.11.20   *attachment

https://zoom.us/j/95753909251?pwd=STRJTGNVWlEyeURnK0RTZTBucHdTdz09

Meeting ID: 957 5390 9251                                           Passcode: 109587

To assist in the speedy and efficient dispatch of business, please contact the Clerk in advance of the meeting if further factual information is required on an item on the Agenda.  * indicates attachment (please contact the Clerk if not received).

Please note the adopted procedure for virtual meetings (2020).

  1. To receive apologies and declarations of interest in respect of business specified

on the agenda (Chair).

  1. *To approve the accuracy of draft Minutes of the previous meeting (22.09.20 & 29.09.20)

(Chair).

  1. Public Forum (10 minutes)

The Council will receive statements and questions from the public (this is the only opportunity for members of the public to make a contribution during the meeting) and for members with pecuniary interests to speak on items on the Agenda.

Items for discussion / decision;

 

4i.     *Financial update. Receipts and payments since last update & accounts and

statement reconciliation (Clerk).

 

4ii.   * Budget setting for 1st April 2021 – 31st March 2022.  To consider

recommendations from finance Committee (JH, AH, JW, Clerk) and approval or

amendment.  See attachment.  In summary – proposal to reduce precept request by 0.5%.  Budget

to be decided at the latest at January 2021 meeting.

 

  1. To consider any grant applications received.
  • 5i) Request from member of public in Four Elms (who self-organised and funded a

pumpkin trail for local children) – for provision of prizes (to the max value of

£120) to run a socially distanced Christmas equivalent in the village with chocolate

“prize”.

  • 5ii) To underwrite (£500) drive in carol singing event at Hever Castle Golf club (live

streamed to homes) – HRA / Church / locals.

  • *5iii) HRA – £ 5,000 towards refurbishment of Hever village hall

 

  1. Hever central parking (JW). To discuss problems and potential solutions.
  2. Four Elms recreation ground – request from school to install green matting

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extraordinary meeting of Hever Parish Council to be held by ZOOM on 29th SEPTEMBER 2020 commencing at 7.00

To:   The Members of Hever Parish Council.  I hereby summon you to attend the extraordinary meeting of Hever Parish Council to be held by ZOOM on 29th SEPTEMBER 2020 commencing at 7.00 pm for the transaction of business as set out below.

 

 

The Chairman has called this meeting following LGA 1972 Sch 12, paras 9 & 25.

 

Signed;      Clerk              Date   24.09.20  

To assist in the speedy and efficient dispatch of business, please contact the Clerk in advance of the meeting if further factual information is required on an item on the Agenda.

Please note the adopted procedure for virtual meetings (2020).

  1. To receive apologies and declarations of interest in respect of business specified on the agenda (Chair).
  2. Public Forum (5 minutes)

The Council will receive statements and questions from the public (this is the only opportunity for members of the public to make a contribution during the meeting) and for members with pecuniary interests to speak on items on the Agenda.

Items for discussion / decision;

 

  1. Councillor vacancy. Four Elms ward vacancy (Clerk / Chair). Those

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