HRA Terms of Reference
The Association shall be known as the Hever Residents Association, hereinafter referred to as ‘The Association’.
To preserve, protect, and if possible improve, the local environment.
To be assessed and levied by Committee of the Association, on an annual basis. Equal payments shall be made by each member, with a reduction for those on fixed incomes.
Every resident of Hever shall be eligible to be in membership, together with such residents of other areas as may be invited to join. To quality, or continue, as a Member, the current subscription must have been paid.
The Association shall appoint a Chairman, a Secretary and a Treasurer. These officers shall serve for a period of not more than twelve (12) months, but shall be eligible for re-appointment at the discretion of the members of the Association. Nominations for these posts must be for paid up members with their permission and made in advance of the election meeting.
The Association shall appoint not less than two (2) members to serve with the officers, to form the Committee of the Association. These members shall serve for a period of not more than twelve (12) months, but shall be eligible for re-appointment at the discretion of the members of the Association.
Meetings shall be called by the Secretary on receiving a request by or on behalf of not less than one third of the members, or on the direction of the Chairman. Full meetings of the Association shall be held not less than once per year, and will normally be notified to all members not less than one month in advance. Extraordinary meetings may be called with little or no advance notification.
The quorum for a meeting of the Committee shall be three (3) members of that Committee, of whom at least one shall be an officer.
The quorum for a meeting of the Association shall be one third of all members eligible to vote in accordance with Rule 9.
In the event of a matter being put to a vote, there shall be one vote per member. In the event of an equality of voting, the Chairman shall have the casting vote.
The Committee shall have the power to act on behalf of the Association. Acts involving the expenditure of Association funds, other than normal running costs, shall require ratification by members of the Association.
The Association can be dissolved by a majority vote of members present at an Annual, or Extraordinary Meeting. Any remaining funds (cash or liquidised assets) to be donated to a Charity chosen by that meeting.
- Change of rules
The rules of the Association may be altered, rules deleted or new rules added, at the meeting of the Association, provided one calendar months’ notice is given in writing to all members indicating the proposed change.