DRAFT To:    The Members of Hever Parish Council

I hereby summon you to attend the ANNUAL GENERAL MEETING of Hever Parish Council to be held at Hever village hall on Tuesday 15th May 2018 commencing at 5.45pm for the transaction of business as set out below.

Signed;           Clerk     Date   03.05.18  *attachment / printed copy

  1. To receive apologies.

2i.    Election of Chairman for 2018/19

2ii.   and Vice Chair for 2018/19

2iii.  to receive Declarations of Office

2iv.   the appointment of members of Committees (Planning, Finance), appointment of members to serve on outside bodies.

  1. Declarations of interest in respect of business specified on the agenda.
  2. *To approve the accuracy of Minutes of the previous meeting – 20.03.18 (JH).
  3. Only open session – Public Forum (10 minutes)

Items for discussion / decision;

  1. Note existing policies and procedures (Code of Conduct 2017, Complaints policy 2018, Financial Terms of Reference 2017 and Financial Standing orders 2017).
  2. *To receive and note;
  • the annual accounts
  • bank reconciliation
  • significant variation form
  • dates for public rights (04.06.18 – 13.07.18)
  • Internal Audit report (completed on 30.04.18).

8i.     *Approve the Annual Governance and Accountability Return (AGAR) Annual Governance statement (Section 1, part 2  &3) by resolution.

8ii.    *Consider the Accounting statements, (Accounts and Audit Regulations 2011) and findings on the reivew by the members meeting as a whole.

8iii.   Approve the Accounting statements by resolution. Ensuring the statements are signed and dated by the person presiding at the meeting at which that approval is given. 

  1. To determine matters arising from the previous Minutes for updating and noting (JH).

Items for updating on / for information;

  1. *Financial update – attached to agenda the schedule or payments and income for approval by whole Council (Clerk).
  2. Urgent issues at the discretion of the Chairman for noting or inclusion on future agenda (not for decision making or with financial implications) (JH).

Financial Update since last meeting.

Transactions in March 2018

 

March 2018
01.03.18 204 C Cole 1023.59
01.03.18 206 HCS 260.4
01.03.18 207 Bobby Groves 147.5
01.03.18 208 S Sadler 15.2
01.03.18 209 SLCC 42
01.03.18 210 K pension fund 184.76
01.03.18 211 Rural Kent 50
01.03.18 212 HMRC 243.34
01.03.18 213 EON 418.1
05.03.18 214 Viking £44.48
12.03.18 215 B Groves 445.72
23.03.18 216 B Groves 90
23.03.18 217 S Sadler 18.45
26.03.18 218 SDC 106.08
26.03.18 219 Eden Comm First Re 250
26.03.18 220 R Bennett 115
26.03.18 221 FE village hall 40
26.03.18 222 C Cole 51.57
26.03.18 223 C Cole 1007.25
26.03.18 224 KCC Pension 184.76
Receipts      
01.03.18 C Cole Employee pension refund 48.62
C Cole Meal refund 25.00
26.03.18 C Cole Employee pension refund 48.62

 

1st April 2017 opening balance £16,201.65
Expenditure over year £ 31,240.48
Receipts £42,319.35
In account end March £27,320.52
NB Cheque #221 not cashed
So net balance £ 27,280.52
of which, £ 18,930 saved for FE.
Expecting VAT rebate of £1,375.73 and (further £500 for FE from Hever Trust).